Career Development & Calling Student Employment
Staff in the COVE Career Center are available to help you navigate the process of finding on-campus employment.
Your first step is to log into Handshake to begin the process.
Below are resources you will need to understand the hiring process at Westmont for students.
Student Employment Resources
As a Westmont student, you have access to Handshake, our free online job resource. Here you can view all on/off-campus job listings, announcements related to visiting recruiters, and more.
** Summer student employees, please be aware that offers of work may be void or changed in the future dependent upon COVID-19 circumstances and the college's response**
Please make note of the following items when using Handshake:
- In order to search for jobs, you will need to upload your resume- using your own document . Feel free to take advantage of The COVE Career Center's 'Effective Resume Writing' handout found in under the Resources tab.
- On-campus jobs are posted several weeks prior to the start of the academic year. Check regularly and apply promptly- this is a competitive market.
- Make secondary contact with hiring supervisors after applying via email, phone or in person if possible.
- You are strongly advised to work no more than 6-8 hours per week to adequately balance academic and work commitments.
- We are committed to helping you find work at Westmont, but it is ultimately your responsibility to ACTIVELY search for work.
Federal Work-Study provides employment and community service opportunities for students who demonstrate financial need. Awards are based on the availability of funding and the student’s financial need, as determined using the results of the FAFSA.
Work-study jobs are available in a wide variety of on- and off-campus departments and offices. Employers will begin to post available jobs online in early August.
Though these funds are intended to assist with paying educational costs, Work-Study funds are NOT considered in the college payment plan, as they are paid directly to students via a paycheck issued bi monthly through submission of their student time cards.
As a Work Study awardee, you are encouraged to use Handshake to look for available jobs. You may work at any position on campus with the exception of those associated with the Chapel or the Campus Pastor's office. Be sure to check often as jobs are posted daily and the on campus job market is competitive and positions are filled quickly.
For questions regarding financial aid and work study awards should be directed to the Financial Aid office. Questions pertaining to student employment and work study should be directed to Julissa Delgado.
After searching Handshake and applying for a job on campus, you may receive an offer of employment or Temporary Employment Agreement (TEA) from an on campus supervisor. This is agreement outlines your rate of pay, job description and other pertinent information.
We ask that when applying for jobs, you consider other students looking for work and accept only one (1) position on campus.
YOU MAY NOT BEGIN WORKING WITHOUT A TEMPORARY EMPLOYMENT AGREEMENT IN PLACE.
- You will receive your TEA through your Westmont email from Student Employment aka Docu-Sign. Read through it carefully before accepting! Changes can not be made to TEA's after they have been approved. TEA's that are not approved within 14 days are voided and the employment process will need to be re-started.
- Students who have not worked on campus previously, will be directed to complete an I-9 form through the online TEA process. Do not complete the
I-9 until you have received an offer of work (TEA)
- Bringing your ORIGINAL documentation with you when you arrive on campus and begin your job search will benefit you in the long run. Being able to complete work authorization paperwork soon after your hire with help avoid any delays or the risk of losing a job you may have been selected for.
Supervisors will not "hold" positions for employees unable to provide the necessary documentation to complete the employment process.
You are responsible for completing Section 1 of the form online. It will then be forwarded to your supervisor to complete Section 2 of the form using the ORIGINAL documents you will provide. Click here for a list of acceptable documents.
PLEASE NOTE: We can not accept copies, faxes, scans, etc. of these documents under any circumstance. THIS ONLINE PAPERWORK IS MANDATORY
ONLY after your TEA has been approved by you and your supervisor, your I-9 paperwork has been completed and reviewed, will you receive an approval email from Student Employment aka Docu-Sign authorizing you to begin work.
As a student employee, you will need to setup an online time card (OATS) with your supervisor by utilizing the following link: OATS Time Cards
A tutorial has been provided as well TimeCard Tutorial
You will need to use your Westmont email and password to access the system.
Hours worked should be logged in to your timecard- daily. At the end of each pay period (every 2 weeks) you will need to print off your time card, sign it and take it to your supervisor for signature as well. Be sure to be accurate in the posting of your hours.
A pay schedule has been made available to you which lists time card due dates. 2019-20 Pay Schedule
Breaks and Meal Periods Please make every effort to turn your time card in regularly. Do NOT 'save' time cards for the end of the semester. If you can not make the time card deadline- it is best to turn it in late than to wait until the next pay period.
You may not submit a time card PRIOR to completion of the work authorization process. Failure to do so can result in a delay in paying student wages.
You are entitled to breaks and meal periods as a student employee- if the hours worked mandate it. Refer to the charts below for further explanation.
|30 min. meal break REQUIRED||NO||Yes||YES||Yes, during first 6 hrs. and second break||Yes, one during each 6 hr. period|
< 5 hours
> 5 hours
+ 6 hrs
+ 10 hrs. but less than 12
Please make note of the following changes to the current student employee meal and breaks policy. Rather than verifying meals and breaks each day on time sheets, effective December 1st, student employees will instead be assumed to have voluntarily skipped their breaks and meal periods (if applicable) unless they have submitted a signed Meal and Rest Period penalty authorization with their time sheet.
If needed this form is available here or also on the Payroll Office webpage, or available in hard copy from the Payroll office.
All student employees are not only permitted but encouraged to take appropriate breaks during the work day.
|30 min. meal break req'd||NO||1||2||3||4|
< 3.5 hrs.
Under no circumstances as prohibited by law and College policy should you skip meal periods and breaks in order to leave early. It is critical that you comply with state wage and hour regulations.
If you are paid an hourly wage, you are eligible for overtime pay if you work in excess of 8 hours per day and/or 40 consecutive hours during the week. Overtime pay is one and a half times the regular hourly rate and must be approved in advance of working.
You are NOT eligible for paid holidays during the school year. In order to be eligible for summer holiday pay, a student employee must meet ALL the following criteria:
** Be scheduled to and actually work a minimum of 32 hours per week
for a minimum of 12 weeks over the period of May- August.
**Be normally scheduled to work on the day which is designated as a holiday and have recorded holiday hours on that time card.
California employees that work for 30 or more days within a year from the beginning of employment are entitled to paid sick leave after working 90 days. Eligible part-time student employees earn at least one hour of paid leave for every 30 hours worked up to a maximum of 3 days or 24 hours/yr. Accrual begins on the first day of employment.
The College's Paid Sick Leave benefits which satisfy or exceed the accrual, carryover, and use requirements of Labor Code §246. Employees may view their accrued sick leave on Web Advisor, when signed in under the Employee section and after clicking on the link for Leave Plan Summary or on their check stub or direct deposit notice.
Student employees may utilize sick leave for their own illness or that of a family member, for diagnosis and treatment of an existing condition or for preventative care. Sick time may also be used if the employee is a victim of domestic violence, sexual assault or stalking. As much as possible, student employees should provide advance notice of the need to use sick leave. Students should note sick leave manually on their time sheets, recording the date and total number of sick hours taken, ie: 8/31/16 2 sick hours.
Employees will not be terminated or retaliated against for using or requesting the use of accrued paid sick leave and have the right to file a complaint against an employer who retaliates or discriminates against an employee for 1) requesting/using accrued sick days; 2) attempting to use accrued paid sick days; 3) filing a complaint or alleging a violation of Article 1.5 section 245 et seq. of the California Labor Code; 4) cooperating in an investigation or prosecution of an alleged violation of this Article or opposing any policy or practice or act that is prohibited by Article 1.5 section 245 et seq. of the California Labor Code. Employees are not required to request the paid sick leave in writing, to provide a doctor's note.
Please contact Human Resources at 805-565-6101 if you have questions about this benefit.