Housing Office Fall Request Process
Each spring semester, currently-enrolled students request housing for the next academic year through participation in the annual housing Sign-Ups process. This process is normally spread out from February-April to allow ample time for students, and is described in detail below.
3 Steps to Request Housing
- Submit the online Housing Sign-ups request form by the due date for the type of housing you are requesting.
- Watch for an email notification from Housing on the notification date for the type of housing you requested. This email will give you the status of your request. If your request is approved, you will need to attend the virtual selection event. If your request is not approved, you will need to return to the request forms to submit an alternative request.
- Complete your housing
- Attend your selection event if your request is approved. If at least one member from your group (or your pre-authorized proxy) does not attend and select a room, your entire request may go to the bottom of the list or be removed from that housing option.
- OR, if you are approved to live off campus, submit the Off-Campus Living Agreement and provide your off-campus location to the Housing Office.
Types of Housing
DOUBLES: All campus rooms are doubles, except for VK and first-year rooms in Page. Requests must have a Group of 2 to qualify.
TRIPLES: These are named Triples excluding GLC on the request application. We exclude GLC in this type of request because the GLC form has it's own flex-triple option. This gives senior and senior/junior groupings the opportunity to request VK or flex-triples separately from a GLC triple, in the event they are unsuccessful in getting into the GLC as a triple. There are 2 kinds of triples:
- Designated triples in VK (for the entire academic year). A Group of 3 is required to request VK.
- Flex-Triples may be created and requested for the Fall and/OR Spring semester. All rooms in Armington, Clark, Emerson and Page may be requested as Flex-Triples. There needs to be 3 students for either the Fall or the Spring in order to qualify as a Flex-Triple. NOTE: there is a limit on how many Flex-Triples can be allowed.
What's the difference between a flex and designated triple?
A flex-triple is a double room that is being expanded by request, for either or both semesters next year, to make it a triple configuration. Any double room in Armington, Clark, Emerson, and GLC can be requested as a flex-triple. Page rooms can be requested as flex-triples by returning students, but most elect these rooms as doubles and request them as such on the double application. IMPORTANT: flex-triples are limited in number and cannot be guaranteed.
The only designated triples for returning students in the coming year are in Van Kampen. VK rooms are not changeable to double-occupancy rooms.
When and how are triples requested?
Triple requests precede Double requests on the calendar, so Triple requests are considered prior to Doubles.
- For GLC rooms, use the GLC request to submit a flex-triple request.
- For all other rooms, use the Triple request to create a flex-triple or to request a VK room. Do NOT use the Double request.
- Each student in the group of three will need to submit a request naming the other two roommates and selecting the same hall preference in order for the triple group request to be complete.
What are the advantages of triple requests?
A flex-triple gives flexibility for students going to and returning from off-campus programs. For example, a pair of students could enjoy a double during the Fall or Spring while simultaneously reserving a triple with a friend who will join them in the semester before or after that friend's study abroad.
Since triples are considered prior to doubles, completed triple groups would select their rooms prior to double groups. However, triples do not increase the points in a group (as points are averaged).
GLC: This is Global Leadership Center on the request application.
- GLC may only be requested by seniors and juniors. Due to high demand, requests containing one or more juniors are less likely to succeed.
- A double configuration or a flex-triple can be requested on the GLC form. You do NOT use the Triple form to request a flex-triple in the GLC. A flex-triple may be for one or both semesters. There needs to be 3 students for either the Fall or the Spring in order to qualify as a flex-triple. NOTE: there is a limit on how many flex-triples can be allowed.
- NO meal plan is assigned for GLC residents, as it is NOT required. This is the only campus residence hall which does not include the meal plan requirement. However, a meal plan is optional upon request. All requests for a meal plan must be requested in writing to the Housing Director (firstname.lastname@example.org). NOTE: typically about 1/3 of GLC residents request a meal plan.
OFF-CAMPUS: There are different categories for off-campus living:
- Off-Campus Due to Special Circumstances is a type of "Local Commuter in SB (LCSB)." This is an individual request only. The circumstances must be verifiable. To see the list of potentially qualifying circumstances, see Off-Campus Commuting.
- Off-Campus by Lottery is also a type of "Local Commuter in SB (LCSB)." This can be requested by seniors only. This may be an individual or a group request (up to six students). There is no advantage or disadvantage to being in a group request. A random process is used to grant a limited number of lottery requests.
- Off-Campus at Ocean View is coded as "Local Commuter at OV (LCOV)." OV is for seniors and juniors only. Requests must have a Group of 3 or a Group of 4 to qualify. Due to expected demand, requests containing one or more juniors are less likely to succeed.
- The due date for all of these off-campus types is the same, and it is the earliest in the sequence.
SOLO+: This is for individual requests, but the (+) indicates that it can be used for late groupings. However, it is best to use the Double or Triple request forms because they are considered earlier.
- Solo requestors who are not part of a qualifying request earlier in the process may indicate their location preferences with this form.
- Solo requestors are likely to be placed with other solo requestors, or in rooms where openings become available.
- Solo requests are NOT for requesting single-occupancy rooms, as we do not offer single-occupancy rooms (except for RAs or as accommodations from the Office of Disability Services).
Squatters privilege, or just "squatters" as it is commonly referred to, is the recognition and consideration given to students to request to return to the same residence hall for next year. It does not grant consideration for reserving the same room, as specific rooms are not able to be requested on the application. So, do not misconstrue squatters as a way to secure your same room. Rooms are reserved at the selection events.
Who qualifies for squatters?
NEW: Only students who reside on upper campus in Clark, Emerson and Page, and have less than 3 points (i.e. rising sophomores), can qualify for squatters privilege. There is no squatters privilege for residents in Armington, GLC, VK or Ocean View.
How does squatters work?
When a rising sophomore on upper campus requests to live in their same hall for next year, the application will recognize his/her squatters privilege. It may be on a double-room application, or a triple room application (i.e. for any optional Flex-Triple request in Clark, Emerson or Page). Only one student is needed for squatters privilege. For example, if a Page resident and a qualifying Armington resident submit a request together, they would qualify as a squatters group for Page (only). If a Page resident submits a request with a Clark resident, they would get squatters privilege for either Page or Clark. And, if two Page residents request together, they would be given more consideration (but for Page only, of course).
Squatters does not increase the points in a group request. Rather, qualifying squatters groups are given more consideration in the competition for a limited number of alotted rooms during housing sign-ups.
What if I cannot attend my Selection Event?
The proxy authorization is a way for you to authorize one or more students to select your specific room (or apartment) in your absence. This may be helpful for any group whose participants' schedules conflict with the Selection Event for their qualified group request.
In the event that not one member of your group can attend to make the selection, the group members should authorize at least one other student to attend and select on your behalf:
- A proxy must be authorized in advance with the online Proxy Authorization form, and he/she must be a current Westmont student.
- The proxy must attend your Selection Event at your sign-up time, and you are responsible for communicating your group's selection time to the proxy.
Do NOT wait until the last minute to submit the online Proxy Authorization form.
If you and your group fail to authorize a proxy in time for your selection, OR your proxy fails to appear to select your room or apartment, no housing will be reserved for you AND you may forfeit the ability to reserve that type of housing. You and each member of your group may need to START OVER with the Sign-Ups request application. Please contact the Director of Housing immediately.